Know who has a trivia assigned and who already played it, without leaving the screen.
Enroll several employees at once, finding them by name, email, department, or group.
Define from when and until when the trivia is available for the people you enroll.
Find one specific enrollment among many, filtering or sorting by any column.
Remove an enrollment that was created by mistake.
Navigation: Academy → Games → trivia menu → Enrollments
In the trivia list, open the menu of the trivia you are interested in and choose Enrollments. You will see one row per enrolled employee, with:
Employee — first and last name.
Email.
Enrollment date — from when they have it available.
Due date — until when.
Completed — Yes in green if they already played and finished it, No in red if not yet.
If an enrollment is missing one of the dates, the cell shows a dash (—).
To search in a long list: each column has its own menu, with filtering and sorting options. You can filter by part of the name or email — for example, typing just the domain to see everyone from the same company — and sort by date to see what is about to expire first. If the filter leaves no rows, the table tells you so instead of going blank.
From the enrollments screen, click New enrollment.
Set the dates:
Start date — pre-filled with today. It cannot be earlier than today.
Due date — pre-filled with one month ahead, and it must be later than the start date.
Choose who to enroll in the table below, checking the rows you need. To find them you have four filters above the table: Name, Email, Department, and Groups. In each one you can select more than one value.
Click Save. You go back to the list and the new enrollments already appear there.
Careful when changing the start date. If you modify it after checking employees, the selection is cleared and you have to check them again. It is best to leave both dates the way you want them before you start picking people.
The table only shows the employees who are not yet enrolled in this trivia, so there is no risk of enrolling the same person twice.
In the list, open the menu in the last column of the row and choose Delete. It asks for confirmation with the message "Are you sure you want to delete this enrollment? This action cannot be undone".
Deleting the enrollment removes the trivia from that employee. If they had already played it, you also lose that result. To change someone's dates, delete the enrollment and create it again with the correct dates.
I enrolled someone and their row says "No" under Completed. Is that right?
Yes. "Completed" stays No until the person plays the trivia and reaches the end. That is what you should expect on a newly created enrollment.
What happens when the due date arrives?
The trivia stops being available for that person. If they completed it before, their result and points are recorded; if they did not get to play it, the enrollment stays incomplete.
I need to change the due date of an enrollment that already exists.
It cannot be edited from the row. Delete that enrollment and create a new one with the dates you need. Keep in mind that if the person had already played, deleting it loses that result.
I checked several people, changed the start date, and my selection was cleared.
That is the current behavior: changing the start date resets the list of selected people. Set both dates first and only then check the employees.
Where do I see the results and the score?
In Ranking, in the same trivia menu you used to get into Enrollments.
Do you have feedback or want to request improvements? Let us know at roadmap.whalemate.com/roadmap
